Vendor Agreement & Liability Waiver

For Participation in The Rainbow Exchange

This agreement is entered into between The Rainbow Exchange (“Event Organizers”) and the undersigned vendor (“Vendor”).

1. Event Details

  • Date: December 13, 2025

  • Location: 6470 E 22nd St, Tucson, AZ 85710 (the former Queen Sheba restaurant)

  • Setup Time: 8AM-9:30AM

  • Market Hours: 10AM-2PM

2. Vendor Responsibilities

The Vendor agrees to:

  • Provide all necessary equipment unless otherwise stated (5-6ft table, chairs, signage, extension cords, etc).

  • Follow all load-in and load-out instructions.

  • Be present for the full event unless otherwise arranged.

  • Promote this event to the best of their ability on their social media streams, mailing lists, and elsewhere as appropriate. The Event Organizers agree to do the same to help ensure the success of the event.

3. Fees & Refunds

  • Upon acceptance, an invoice will be issued to the email address provided in your application. Invoice must be paid within 48 hours or you may forfeit your spot.

  • Fees are nonrefundable unless the Event Organizers cancel the event.

4. Product Standards

The Vendor agrees that:

  • All items sold must be legal, safe, and suitable within reason for a family-friendly event. This means discretionary covering of sexually explicit material. (If you have questions about this, please email the organizer at info@theferngrovespa.com.)

  • Only the items listed in the Vendor Application should be sold unless approved. We are doing our best to prevent significant product overlap among vendors.

5. Conduct & Safety

Vendors agree to:

  • Conduct business in a respectful manner.

  • Respect fellow vendors, attendees, and venue property.

  • Comply with all local health and safety guidelines.

6. Liability Waiver

The Vendor understands and agrees that:

  • The Event Organizers, venue, volunteers, and partners are not responsible for any loss, damage, theft, personal injury, or property damage occurring before, during, or after the event.

  • The Vendor participates at their own risk.

  • The Vendor is responsible for securing their own equipment, merchandise, and personal belongings.

  • The Vendor assumes full liability for any damage they cause to the venue or event property.

7. Indemnification

The Vendor agrees to indemnify and hold harmless the Event Organizers, venue, and affiliates from any claims, damages, injuries, or expenses arising from their participation.

8. Photography & Promotion

The Vendor grants permission for the Event Organizers to use photos or video containing the Vendor’s booth or products for marketing purposes.

9. Agreement

By checking the acceptance box on the Vendor Application, the Vendor acknowledges that they have read, understood, and agree to all terms listed above.